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Business and Finance Services » Purchasing & Vendor Information

Purchasing & Vendor Information

 
The Business Office serves as a liaison between vendor sales and District personnel in the acquisition of operations supplies, school supplies and services.
 
Governed by the state and federal law, as well as local policy, our department is committed to supporting the staff and students of West ISD by procuring the needed resources through prudent purchasing practices.  At the same time, the expenditure of public funds requires ethical standards to be incorporated into every aspect of the District procurement function.
 
Texas public schools are governed by the State of Texas (TEC 44.031).
 
Vendors interested in doing business with West ISD should submit a Vendor Packet to the Business Office for processing.
 
Vendors that are selected for use will be required to submit pricing dependent upon the purchasing method selected by the District as well as a W-9.  For contracted services, vendors are required to submit the following:
  • proposed contract
  • certificate of insurance
  • W-9
 
The District utilizes several "methods" of procurement under TEC 44.031 including, but not limited to:
  • Request for proposal
  • Competitive sealed proposals
  • Competitive bidding
  • Interlocal agreement
 
It is important to note that each fiscal year a new W-9, insurance certificate and contract (if applicable) must be received, reviewed and approved by the District before business in the new fiscal year may occur.
 
West ISD is a member of the following purchasing cooperatives:
  • BuyBoard
  • Choice Partners
  • Central Texas Purchasing Alliance (CTPA)
  • Texas Department of Information Resources (DIR)
  • E&I Cooperative Services
  • Omnia Partners
  • Purchasing Association of Cooperative Entities (PACE)
  • Purchasing Cooperative of America (PCA)
  • The Interlocal Purchasing System (TIPS)
  • Texas SmartBuy